If you’re a landlord in Scotland and have legally changed your name (e.g., via Deed Poll), it’s important to update your official records and inform your tenants to maintain clarity and compliance. Here’s what you need to do:

1. Update Scottish Landlord Register: This is crucial. You must update your details on the register to reflect your new legal name. Failure to do so could be considered non-compliant.
2. Inform Your Tenants: Notify all your tenants in writing about your legal name change. Provide them with evidence (like a copy of your Deed Poll). Reassure them that the terms of their existing Private Residential Tenancy (PRT) agreement remain unchanged.
3. Document the Change (Addendum): While the original PRT remains valid, create a simple Addendum for each tenancy. This document should reference the original PRT, state your former name, your new legal name, and the date the change took effect. Both you (under your new name) and the tenant(s) should sign and date it. Keep a copy with the original PRT. This avoids future confusion.
4. Update Deposit Protection Scheme: You must contact the tenancy deposit scheme where your tenants’ deposits are held (SafeDeposits Scotland, Letting Protection Service Scotland, or MyDeposits Scotland) and update your registered details to your new name. Failure to do this will cause significant problems when the tenancy ends and the deposit needs to be returned.
5. Update Letting Agent Records: If you use a letting agent, ensure they update their records and all communications/documents they issue regarding your properties.
6. Update Insurance: Inform your landlord insurance provider of your name change.

Taking these steps ensures continuity, maintains compliance (especially regarding Landlord Registration and Deposit Protection), and fosters clear communication with your tenants.

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